VeriClean

Privacy Policy

Last updated: November 6, 2026

VeriClean ("the app") is a mobile app and web platform created by Kineto Soft ("we", "us") that lets cleaning staff and supervisors verify job completion by comparing before-and-after photos of a space. This policy explains what data VeriClean collects, why, and how it's handled under the EU General Data Protection Regulation (GDPR).

Who is responsible for your data

VeriClean is operated by Kineto Soft (Ugur Akcelik), Turin, Italy — VAT IT12938420010 — the "data controller" under the EU General Data Protection Regulation (GDPR).
Contact: info@kineto-soft.com · PEC: ugurakcelik@pec.it

Data we collect

Account data — your email address, full name, role (cleaner, supervisor, or admin), and a securely hashed password (we never store passwords in plain text).
Google Sign-In — if you sign in with Google, Google shares your name and email address with us. We do not receive your Google password.
Sign in with Apple — if you sign in with Apple, we receive Apple's account identifier for you, the email address Apple shares with us (a private relay address if you chose "Hide My Email") and, the first time, the name you choose to share. We do not receive your Apple Account password. When you delete your account, we revoke VeriClean's Apple sign-in.
Cleaning session photos & records — before and after photos taken by cleaners, automatically generated checklists, audit grades, and out-of-band issue reports (e.g. missing supplies like soap, shampoo, or toilet paper; maintenance defects like broken windows or non-working AC units).
Team & organization data — team links connecting team owners, supervisors, and cleaners within an organization.
Subscription status — subscription plan status (Solo, Team, Business). Purchases are handled by the Apple App Store and Google Play, via RevenueCat. VeriClean's servers never see or store your payment card details.
Basic technical metadata — standard request IP addresses used transiently for rate-limiting, authentication tokens, and security abuse prevention. The VeriClean app does not use advertising trackers, and we do not sell personal data.

Automated photo analysis: To generate and check cleaning checklists automatically, session photos are sent to Google (Gemini), which processes them on our behalf for automated image analysis. The analysis looks only at surfaces, room items, and cleaning quality. Missing supplies (soap, shampoo, toilet paper) and maintenance defects (broken windows, non-working AC) are logged directly by your cleaning crew members in the mobile app. Photos are processed solely for room audit purposes and are never used to personally identify you or for advertising.

How we use your information

To operate your account, authenticate you, and manage team permissions
To generate and check cleaning checklists through automated image analysis by Google (Gemini)
To store and display before/after inspection logs to you and your team supervisors
To show defect and supply reports to your team's managers in the app
To verify subscription status and send transactional account emails

Legal basis for processing (GDPR)

Contract — account setup, team management, photo audit logs, and checklist generation necessary to provide the service.
Legitimate interest — transient technical metadata used for rate-limiting, token security, and abuse prevention.

Who we share it with

Google (Gemini) — session photos are sent securely to Google, our processor for automated image analysis, to generate checklists and check whether the cleaning is complete. Photos are processed solely for this analysis.
Apple App Store, Google Play & RevenueCat — purchases are made through the Apple App Store or Google Play, via RevenueCat, which we use to verify subscription purchases and active team tiers.
Google & Apple (sign-in) — if you use Google Sign-In or Sign in with Apple, that provider confirms your identity to us.
Email provider — sends account emails, such as email verification, password reset, and team invites, to your address.
Hosting provider — runs our servers, which store your account data and cleaning photos.
Your team & supervisors — cleaning logs, photos, and reported defects are shared with authorized members of your team by design.

Our service providers (Google Gemini, RevenueCat, and our hosting and email providers) process your data only on our instructions, under data processing agreements that require the same or equal protection of your data as this policy and the App Store Review Guidelines. Apple and Google handle store purchases and sign-in under their own privacy policies.

We do not sell personal data to third parties.

International data transfers

Where third-party providers (such as Google, Apple, or RevenueCat) process data outside the European Economic Area (EEA), they do so under appropriate GDPR Chapter V safeguards, including standard contractual clauses (SCCs).

Data retention & deletion

We keep your account and cleaning session data for as long as your account remains active. Cleaning photos are deleted automatically 30 days after the cleaning on the Solo plan and 60 days after it on the Team and Business plans; a team cleaning still waiting for a supervisor's review keeps its photos until it is reviewed. The cleaning record and its checklist are kept as your history (and your team's, if you are on a team).

You can delete your account at any time directly in the app under Settings (see how to delete your account). To request deletion via email, contact info@kineto-soft.com. Your account data is removed from our live systems immediately, with residual backup copies purged within 90 days. Cleanings you completed are kept as an audit record (your team's record if you were on a team), no longer linked to your account; their photos follow the retention schedule above. Email us if you want them removed too.

Your rights

Under GDPR, users in the EU/EEA have the right to access, correct, erase, restrict, export ("port"), or object to the processing of their personal data. Contact info@kineto-soft.com to exercise any of these rights. You also have the right to lodge a complaint with your local supervisory authority — in Italy, the Garante per la protezione dei dati personali.

Children's privacy

VeriClean is a professional workplace tool and is not directed at or intended for children under 16.

Changes to this policy

We may update this policy as VeriClean evolves. The "Last updated" date above will reflect the latest revision.

Contact us

Questions about this policy: info@kineto-soft.com · PEC: ugurakcelik@pec.it